The Benefits of Using Board Management Tools

A board management tool lets board members to collaborate and share documents without difficulty prior to and after meetings. Board members are better prepared for meetings and make better decisions when they are able to communicate efficiently and can look over documents and other materials ahead of time.

In the past board directors used to rely on paper and electronic tools that weren’t designed to control the flow of information in board meetings. These outdated methods can result in inefficiencies, a lack of clarity around meeting expectations, and disengaged board members. Board management software is helping organizations to transition from paper to digital, boost efficiency in meeting preparation and execution, and boost efficiency between meetings.

Think about the features most important to you when choosing the most effective board portal. If you’re looking to make the process of scheduling meetings, for example, look for solutions with simple visual calendar tools. If you are planning to hold virtual video conference, you should choose an option that provides high-quality videoconferencing capabilities as well as document sync.

If you’re planning to facilitate discussions during an online meeting, make certain that the solution you choose to use has polling and discussion tools. The ability to ask questions and get instant responses from other board members is an effective feature that will help you facilitate the right discussions during the meeting. Furthermore, the ability to make and approve meeting minutes later is a great feature for boards that are non-profit.